{"entity":"Acme Supplies SRL","project_name":"Warehouse Management System Rollout","meeting_title":"WMS Steering Committee --- Q3 2026 review","meeting_date":"2026-09-22","start_time":"14:00","end_time":"16:00","location":"Acme HQ, boardroom B2, Avenue Louise 250, 1050 Brussels --- MS Teams bridge available","chair":{"name":"Thibault Moreau","title":"Managing Director"},"secretary":"Sophie Dubois","meeting_purpose":"Review project health at the end of Q3 2026, approve outstanding change requests, confirm go/no-go criteria for the 15 November cut-over, and give direction on the two open items escalated from the risk register (R-002 ERP SLA and R-004 go-live window).","attendees":[{"name":"Thibault Moreau","role":"Managing Director / Sponsor","attendance":"required"},{"name":"Sophie Dubois","role":"Programme Manager","attendance":"required"},{"name":"Karim El Houari","role":"Head of Operations","attendance":"required"},{"name":"Marie Laurent","role":"Head of Finance","attendance":"required"},{"name":"Elena Rossi","role":"Head of IT","attendance":"required"},{"name":"Mark De Vos","role":"Warehouse Manager / UAT lead","attendance":"required"},{"name":"Paolo Bianchi","role":"IT Lead","attendance":"remote"},{"name":"Julie Leroy","role":"Procurement Lead","attendance":"optional"},{"name":"Claire Laurent","role":"External counsel","attendance":"apologies"},{"name":"Nordstrand Fulfilment BV PM","role":"Vendor","attendance":"remote"}],"agenda_items":[{"order":1,"topic":"Welcome, confirmation of quorum, approval of Q2 minutes","owner":"Chair","duration_minutes":5,"type":"info"},{"order":2,"topic":"Q3 scorecard: scope, schedule, cost, quality, risk","owner":"Sophie Dubois","duration_minutes":15,"type":"info"},{"order":3,"topic":"Plan re-baseline following CR-007 (GLS carrier integration)","owner":"Sophie Dubois","duration_minutes":10,"type":"info"},{"order":4,"topic":"Open change requests: CR-008 (analytics module descope) and CR-009 (training extension)","owner":"Sophie Dubois","duration_minutes":25,"type":"decision"},{"order":5,"topic":"Risk R-002 (ERP SLA under peak load) --- results of week-14 load test and required action","owner":"Elena Rossi","duration_minutes":20,"type":"discussion"},{"order":6,"topic":"Risk R-004 (cut-over window vs retail peak) --- confirm go-live date and fall-back","owner":"Karim El Houari","duration_minutes":20,"type":"decision"},{"order":7,"topic":"UAT readiness: scenario coverage, defect backlog, exit criteria","owner":"Mark De Vos","duration_minutes":10,"type":"discussion"},{"order":8,"topic":"Benefits tracking: methodology and first baseline","owner":"Marie Laurent","duration_minutes":10,"type":"info"},{"order":9,"topic":"AOB and forward agenda","owner":"Chair","duration_minutes":5,"type":"discussion"}],"pre_read":["WMS-STATUS-2026-Q3.pdf --- Q3 project status report (Sophie Dubois, 2026-09-18).","WMS-CR-008.pdf --- Change request: descope analytics module to phase 2 (Sophie Dubois, 2026-09-15).","WMS-CR-009.pdf --- Change request: extend operator training by one week (Mark De Vos, 2026-09-17).","ERP-LOADTEST-W14.pdf --- Sage ERP load-test results (Paolo Bianchi, 2026-09-16).","WMS-RISK-2026-09.pdf --- Risk register as of 19 September 2026."],"logistics":{"dial_in":"MS Teams link distributed with the calendar invite; fall-back dial-in +32 2 000 00 00, PIN 123 456 78","meeting_id":"TEAMS-WMS-SC-2026-Q3","parking":"Visitor parking on level -1; enter via Rue Capitaine Crespel. Badge issued at reception.","access":"Building requires a visitor badge; please arrive 10 minutes early.","catering":"Coffee and light refreshments in boardroom B2 from 13:45."}}