{"entity":"Acme Supplies SRL","project_name":"Warehouse Management System Rollout","project_code":"WMS-2026","project_manager":"Sophie Dubois","as_of":"2026-04-10","version":"1.0","activities":[{"activity":"Approve charter and budget","responsible":"Project Manager","accountable":"Sponsor","consulted":["Head of Finance","Head of Operations"],"informed":["Board","Works Council"]},{"activity":"Define functional requirements","responsible":"Business Analyst","accountable":"Head of Operations","consulted":["Warehouse Manager","IT Lead","Head of Customer Success"],"informed":["Project Manager","Sponsor"]},{"activity":"Select WMS vendor","responsible":"Procurement Lead","accountable":"Project Manager","consulted":["Head of Operations","IT Lead","Head of Finance","Legal"],"informed":["Sponsor"]},{"activity":"Negotiate and sign vendor contract","responsible":"Head of Finance","accountable":"Managing Director","consulted":["Legal","Project Manager"],"informed":["Board"]},{"activity":"Design integration with ERP (Sage)","responsible":"IT Lead","accountable":"Head of IT","consulted":["Vendor technical lead","Business Analyst"],"informed":["Project Manager"]},{"activity":"Configure WMS and load master data","responsible":"Vendor consultant","accountable":"IT Lead","consulted":["Warehouse Manager","Business Analyst"],"informed":["Project Manager"]},{"activity":"Execute user acceptance testing (UAT)","responsible":"Warehouse Manager","accountable":"Head of Operations","consulted":["IT Lead","Business Analyst"],"informed":["Project Manager","Sponsor"]},{"activity":"Deliver end-user training","responsible":"Training Coordinator","accountable":"Warehouse Manager","consulted":["Vendor consultant","HR Business Partner"],"informed":["Project Manager"]},{"activity":"Execute go-live cut-over","responsible":"Project Manager","accountable":"Sponsor","consulted":["IT Lead","Warehouse Manager","Vendor consultant","Head of Customer Success"],"informed":["Board","All staff"]},{"activity":"Run 90-day hypercare","responsible":"IT Lead","accountable":"Project Manager","consulted":["Vendor consultant","Warehouse Manager"],"informed":["Sponsor"]},{"activity":"Measure and report benefits","responsible":"Business Analyst","accountable":"Head of Operations","consulted":["Head of Finance"],"informed":["Project Manager","Sponsor","Board"]},{"activity":"Approve change requests (CCB)","responsible":"Project Manager","accountable":"Sponsor","consulted":["Head of Operations","Head of Finance","IT Lead"],"informed":["Affected work-stream leads"]},{"activity":"Manage the risk register","responsible":"Project Manager","accountable":"Project Manager","consulted":["All work-stream leads"],"informed":["Sponsor","Steering Committee"]},{"activity":"Close project and hand over to run-state","responsible":"Project Manager","accountable":"Sponsor","consulted":["Head of Operations","IT Lead"],"informed":["Board","All staff"]}],"roles":[{"role":"Sponsor","holder":"Thibault Moreau (Managing Director)"},{"role":"Project Manager","holder":"Sophie Dubois"},{"role":"Head of Operations","holder":"Karim El Houari"},{"role":"Head of Finance","holder":"Marie Laurent"},{"role":"Head of IT","holder":"Elena Rossi"},{"role":"IT Lead","holder":"Paolo Bianchi"},{"role":"Warehouse Manager","holder":"Mark De Vos"},{"role":"Business Analyst","holder":"Anouk Jansen"},{"role":"Procurement Lead","holder":"Julie Leroy"},{"role":"Training Coordinator","holder":"Lisa Nguyen"},{"role":"HR Business Partner","holder":"Thomas Peeters"},{"role":"Legal","holder":"Claire Laurent (external counsel)"},{"role":"Vendor consultant","holder":"Assigned by Nordstrand Fulfilment BV at SOW signature"}],"notes":"Single-accountable rule applies to every row: exactly one person is accountable. Where more than one name appears under Responsible, the first name listed is the primary responsible. Role holders may change during the life of the project; the Project Manager maintains this matrix and publishes a new version on material change.","approved_by":{"name":"Sophie Dubois","title":"Programme Manager"},"sponsor":{"name":"Thibault Moreau","title":"Managing Director"}}